In some cases, not all of the money paid to a DBE can count toward the DBE goal.
For suppliers, 100 percent of the cost of materials and supplies is credited toward the DBE goal if they are obtained from a DBE manufacturer. However, if the materials are purchased from a DBE regular dealer (essentially a firm which regularly buys, stores, and sells supplies but does not manufacture them), only 60 percent of the cost of materials and supplies is credited. The cost of materials purchased from a DBE that is neither a manufacturer nor a regular dealer does not count toward the DBE goal, although the fees and commissions charged by the DBE to procure and supply those materials do count.
Whether your company is considered a manufacturer, regular dealer, or something else is decided by ADOT on a contract-by-contract basis, and designation may change from one contract to another.
DBE credit for supplying paving grade asphalt and other asphalt products is permitted for standard industry hauling costs, and only if the DBE is owner or lessee of the equipment and trucks. Leases for trucks must be long term (extending for a fixed time period and not related to the time necessary for performance of the contract) and must include all attendant responsibilities such as insurance, titling, hazardous waste requirements, and payment of drivers.
If, as a DBE supplier, your certification as a DBE changes (either you become certified or are decertified) during the term of a contract, you must immediately notify the contractor you are working with in writing, including the date of the change.
If you are decertified as a DBE during the term of an executed contract, your work may still be considered in assessing DBE goal credit. However, if you are decertified before the contract is executed, your contribution cannot be counted toward DBE goal credit.